Skip to main content

Erasure/Destruction Records

An Erasure/Destruction Record (referred to as a Record) is the core unit of data in ErasureLog. Each Record represents one erasure or destruction event for one device.

One Record, one device​

A Record covers one device only. If you are processing ten hard drives, you will create ten separate Records — one for each drive.

This ensures that:

  • Each device has its own traceable record.
  • Certificates can be issued per device.
  • Individual records can be viewed and audited independently.

What a Record contains​

Each Record captures:

  • Media Serial — the device's serial number.
  • Media Part Number — the part number, if known.
  • Media Type — HDD, SSD, Tape, Flash Drive, Mobile Phone, or Other.
  • Erasure/Destruction Method — how the device was processed (Software Wipe, Degaussed, Crushed, or Shredded).
  • Method-specific details such as Gauss Level, Crush Depth, or Shred Level where applicable.
  • Operator — automatically set from the logged-in user's account.
  • Date and time of erasure/destruction.
  • Remarks — optional notes about the device.
  • Pre-destruction and post-destruction images — optional photographic evidence.
  • Equipment used — if linked to an integrated hardware device.

Standalone Records​

A Record does not need to belong to a Job. If you are destroying a single device, or devices that do not belong to a client batch, you can create a standalone Record.

Standalone Records:

  • Do not appear on any Job Certificate.
  • Can optionally have a Client linked directly to them.
  • Can have their own Record Certificate.

See Creating a Standalone Record for more detail.

Records linked to Jobs​

When a Record is linked to a Job:

  • The Client is automatically set from the Job (if the Job has a Client assigned).
  • The Record appears in the Job's record list.
  • The Record is included in the Job Certificate.

Records linked to Clients​

A Client can be linked to a Record in two ways:

  1. Via a Job — if the Record belongs to a Job that has a Client, the Client is set automatically and cannot be changed on the Record.
  2. Directly — if the Record is standalone, you can optionally link a Client directly to it.

Record Certificates​

A Record Certificate can be generated for any individual Record. It covers one device only and provides evidence of destruction for that specific item.

note

A Record Certificate is for a single device. For certificates covering multiple devices, see Certificates.