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Creating a Standalone Record

A standalone Record is an Erasure/Destruction Record that is not linked to a Job. This is useful when you are processing a single device or a device that does not belong to a client batch.

When to use a standalone Record​

Use a standalone Record when:

  • You are destroying an individual device outside of a batch.
  • The work does not require a Job or project grouping.
  • You need a Record Certificate for a one-off destruction event.

Creating the Record​

  1. In the left sidebar, click Erasure Records.
  2. Click Add Record.
  3. In Step 1: Basic Information, leave the Job field set to None.
  4. Optionally select a Client if the device belongs to a specific client.
  5. Complete the media and erasure details in Step 2.
  6. Click Save Record.

Linking a Client directly​

A standalone Record can optionally have a Client linked directly to it. This is useful if the device belongs to a client but does not form part of a larger batch.

To link a Client, select one from the Client dropdown in Step 1.

note

Linking a Client to a standalone Record does not make it part of that Client's Jobs. The Record will not appear on any Job Certificate for that Client unless it is explicitly linked to a Job.

Generating a Record Certificate​

Once the Record is saved, open the record details page and select the option to generate a Record Certificate. The certificate covers this one device only.

What a standalone Record does not include​

  • It will not appear on any Job Certificate.
  • It will not be grouped with other records in a Job view.
  • It will not be included in chain of custody transfers linked to a Job.